---
title: Invite people to a managed folder
type: how-to
section: drive
summary: Open the folder, choose Invite, pick people, workgroups or collaborations, set Can view or Can edit, choose Share, then choose Done to save.
sources:
  - evolve-front-end/components/powerflow/share-resource-dialog.tsx
  - evolve-front-end/components/content-platform/content-platform-workspaces-panel.tsx
  - evolve-front-end/app/[lng]/drive/workspaces/[workspaceId]/page.tsx
  - evolve-front-end/app/i18n/locales/en/content-platform.json
verified:
  at: 2026-09-04
  env: code
  by: content-lane-drive
ttl_days: 45
related: [drive/permission-levels, drive/link-access, drive/create-a-managed-folder]
---

Open the managed folder and choose **Invite**. In the dialog, type a name in the recipient field, choose the result, set the permission, choose **Share**, then choose **Done**.

## Add a recipient

1. Open the folder from the **Managed folders** section of the rail or from **All managed folders**.
2. Choose **Invite** at the top right. It sits on every tab. The dialog header reads **Share managed folder**. The same dialog opens from **Share** in a folder row's actions menu.
3. Type into the recipient field. Its label reads **Add people, workgroups, collaborations, or all Evolve users**. It is a picker, not an email box: the list below shows matching people with their email address, workgroups with their member count, and collaborations with their participant count.
4. Choose a result. It becomes a removable chip in the field.
5. Set the permission next to the field. The control is labelled **Permission for new recipients** and starts on **Can view**. **Can edit** is the other usable value; **Can comment** is listed but disabled.
6. Choose **Share**. The recipient moves into the **Who can access** list.
7. Choose **Done**. The button reads **Saving** while the change is in flight, and the dialog closes when it is saved.

**Share** stages the row. **Done** and **Copy link** are what save it. Closing the dialog any other way discards a staged row.

## What you can add

- A person in your Account, matched by name and shown with their email address.
- A workgroup. Everyone in it gets the permission you set. Who belongs to a workgroup is managed in the Workgroups app, not here.
- A collaboration. Everyone in it gets the permission you set.
- **All Evolve users**, a single row that grants read access to every signed-in Evolve user. Treat it as publishing, not as adding a member.

A Space is not offered as a recipient. A Space owns no folder of its own, so the picker offers the Space's workgroup instead.

When nothing matches, the dialog says **No people, workgroups, collaborations, or all Evolve users found.**

## Change or remove access

**Who can access** in the same dialog lists everyone who holds access. Each row has its own permission menu, with **Remove** at the bottom to withdraw the grant. Change a row, then choose **Done**.

A row whose menu is greyed out came from a grant that cannot be edited in place. Remove it and invite again.

The **Members** tab is the other view of the same list. It shows **Member**, **Source**, **Granted** and **Role**, and it can remove access but not change it. Use **Remove access** there for one row or for a set of checked rows; the confirmation reads **This removes the following managed-folder access:** and closes with **People keep any access they still have through other grants.**

## If it did not work

- The permission covers the folder and everything in it. Check [Can view, Can comment and Can edit](/help/drive/permission-levels) before deciding a recipient has too little access.
- A recipient added through a workgroup keeps access as long as they are in the workgroup. Removing the person from the folder's **Members** tab is not possible for a workgroup row; remove the workgroup grant instead.
- A person who still cannot open the folder may be outside your Account.
- If the dialog reports a failure, see [Cannot share](/help/drive/cannot-share).