Find your way around Drive

Drive is where you upload, find, preview and publish files. Its own description reads Upload, find, and review content from one place. Opening it lands you on Home, which lists your managed folders, your recent items and the items waiting on you.

The left rail

The rail runs top to bottom:

1. New, holding New folder, New managed folder, Upload file, Upload folder and Upload site.
2. Search, which opens search across Drive with the placeholder Search in Drive.
3. Home, My Drive, Shared and Sites.
4. A Workflows group: My tasks, Retrieval and Published by me.
5. A Managed folders section, described below.
6. Archive and Supported files.
7. Secure Data Intake, for the people who administer it.
8. Open guide, which opens Drive Guide.

Some rows carry a number on the right. Home, Shared, Sites and the Managed folders section count what changed and needs your attention there, shown as 99+ above ninety-nine. An Ops row appears only for administrators.

The Managed folders section

The section header reads Managed folders, with a plus beside it for New managed folder. Under it sit up to three groups, each showing at most five folders and each hidden when it is empty:

• Space files, the folders behind Space channels you can see.
• My managed folders, the folders you created.
• Shared, everything else you can read.

All managed folders at the bottom of the section opens the full list. Collapsing the rail hides the whole section; the area buttons remain.

What each area holds

Area	What is in it
Home	Recent and available content across your Drive.
My Drive	Files and folders you uploaded or created.
Shared	Content shared with you.
Sites	HTML sites you uploaded.
My tasks	Items currently waiting for your action.
Retrieval	Items an application manages, used by retrieval paths.
Published by me	Items you published within managed folders.
Archive	Items currently hidden from the default view.
Supported files	The file types Drive can parse, preview and process.
Secure Data Intake	Secure upload links issued to people outside Evolve.

What Home shows

Managed folders comes first: up to five folder cards, each with the folder's name and its state, and a button for All managed folders.

Below that are two tabs:

• Recents, the items across Drive with the most recent activity.
• Needs my attention, a task list with the columns Action needed, Name, Assigned, Location and Requested by. Action needed reads Review, Make changes or Approve. Narrow it with the Action filter or the field labelled Search items needing attention.

Searching and filtering

The search field accepts free text and filter tokens. Combine tokens to narrow the result, for example status:review type:pdf updated:7d. Drive Guide lists the ones Drive understands: status:review, status:approved, status:changes_requested, type:pdf, type:image, updated:7d, owner:me, source:upload and source:content-registry. A token Drive does not recognise is reported under Not applied as filters and searched as plain text instead.

Filter controls sit beside the field, with Clear filters to drop them. Status offers Draft, Pending review, Approved, Changes requested, Rejected and Published.

The item list

Rows carry Name, Owner, Status and the date they were last modified. Checking rows enables the actions above the table; Clear drops the selection. Items shared with you cannot be deleted, archived, moved or copied, and the list says so when you try.

Related

• Find the files you uploaded
• Find what other people shared with you
• Upload a file
• Open and preview a file