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How to do things in Evolve, checked against the product. Every page says when it was last verified.

Spaces

Channels, threads, direct messages, calls, and files for a team, project, or topic.

  • What a Space is

    A Space is a named group of channels and people inside one Account; channels hold the messages, and threads hold side-discussions.

  • Explore and join a Space

    Open Explore Spaces from the destination rail, search for the Space by name, and choose Join.

  • Create a Space

    Choose the plus button in the destination rail, name the Space, optionally add an image and members, then choose Create.

  • Leave or delete a Space

    Open the Space menu from the rail, then choose Leave Space to remove yourself or Delete Space to remove it for everyone.

  • Channels and sub-channels

    A channel is one shared conversation inside a Space; a sub-channel sits under a channel and draws its members from it.

  • Create a channel

    Choose Create channel in the Space you want, name it, pick who can open it, then choose Create.

  • Add people to a channel

    Open the channel's members list, choose Add member, then add a person by name or email, or bind a workgroup.

  • Space members and roles

    Space administration grants four separate things; channel roles are stored per channel; Space roles are name tags that grant nothing.

  • Cross-Account access

    A Space can be shared with another Account through a collaboration; members of that Account then read, or read and post, in its channels.

  • Reply in a thread

    Open the actions on the message you want to answer and choose Reply in thread; the replies open in a panel beside the channel.

  • Find the threads in a channel

    Threads appear under the channel row in the navigation column and in full on the channel's Threads tab.

  • Mention someone or a role

    Type @ in the composer and pick a name; a resolved mention notifies that person even when the conversation is muted.

  • Unread and Mentions

    Unread counts conversations that need you; Mentions counts the individual mentions inside them. Both are per destination.

  • Notifications and mute

    Set what a single conversation notifies you about from its row menu, and set the default for everything in Spaces settings.

  • Send a direct message

    Open DMs in the destination rail, choose the plus button, pick one person for a direct message or several for a group.

  • Pin a message

    Open the actions on a message and choose Pin message; pinned messages collect on the channel's Pins tab.

  • Share a file in a channel

    Use the plus button in the composer to upload a file or pick one from Drive, or drag files onto the message pane.

  • The Files tab

    Files lists everything in the channel's file store, newest first, with a download control on each file that has one.

  • Link cards

    A link pasted into a message expands into a card; GitHub, scholarly, media, and Evolve links get purpose-built cards.

  • Search in Spaces

    Press Ctrl+K or Cmd+K to search everything you can read, or use the channel header's search box for one conversation.

  • Start or join a call

    Choose Start call in the channel header, pick your camera and microphone in the pre-join dialog, then join.

  • Agents and desks in a channel

    A desk is an AI teammate you reach by mentioning it in its own Space; agent work can also be started from a single message.

  • You cannot see a Space

    A Space you expect is missing because you are not a member, it is invite only, your Account lost Spaces access, or a collaboration ended.

  • You cannot post in a channel

    The composer is locked because the channel is an announcement channel, it is archived, your access is read only, or a send failed.

  • You cannot see the Files tab

    Files is on every channel; on a narrow window its name is hidden or the tabs collapse into a menu, and an empty channel reads No files yet.

  • Notifications are not arriving

    Check the conversation's own level and mute state, then your account default, then the browser's permission for this site.

Drive

Upload, find, preview, share and publish files, and work together in managed folders.

  • Find your way around Drive

    Drive holds your files in one place. Home lists recent items and what needs your action; the left rail reaches every area and your managed folders.

  • Find the files you uploaded

    My Drive lists the files and folders you uploaded or created. Open it from the Content group in the left rail or from the pinned row under My managed folders.

  • Find what other people shared with you

    Shared lists the items other people granted you directly or through a collaboration. Account-wide shares and Space files are not part of that list.

  • Open and preview a file

    Choose a row to open the file's own page. It shows the file itself, with panels for Info, Comments and History, and a Download action.

AI Studio

Work with models in threads: attachments, repositories, personas, agents, media, cost and token limits.

  • Start a conversation in AI Studio

    Open AI Studio, type your question in the message box, and press Enter. AI Studio creates a thread and streams the reply.

  • Choose a model

    Select the model name at the top of a thread, pick a group, then pick a model. A model picked from a provider group becomes your default.

  • What models can do

    The model catalogue is served at run time and differs by Account. This page carries the model facts that live in the code.

  • Attach files to a message

    Attach files from your device or from Drive with the plus button next to the message box, or drag them onto the thread.

System settings

Signing in, your profile and preferences, Accounts and roles, apps, and what changed on the platform.

  • Sign in to Evolve

    Enter your email address and password at /signin, then complete the six-digit code step if two-factor authentication is on.

  • Sign out

    Open the avatar menu at the top right and select Sign out; Evolve clears the session in this browser and returns you to the sign-in page.

  • Reset a forgotten password

    Request a code from the sign-in page, then enter the six-digit code from the email together with your new password.

  • Change your password

    Open Sign In & Security and use the password panel there; Evolve emails a six-digit code, and you set the new password with that code.

  • Sign in with a passkey
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Upload a file

Choose Upload file, pick a destination, choose the files and choose Add. Drive verifies each file, transfers it, then processes it for preview and search.

  • Upload a folder

    Choose Upload folder and pick a folder on your device. Sub-folders are preserved, and empty folders are created too when your browser reports them.

  • Create a folder

    Choose New folder, type a name and choose Create. The folder is made where you are: inside the folder or managed folder you are looking at.

  • Move or copy a file

    Move and Copy to open a folder picker scoped to where the item already lives. You cannot move items between managed folders, and folders cannot be copied.

  • Archive an item

    Archiving hides an item from the default lists without deleting it. Open Archive to find it again and choose Unarchive to bring it back.

  • Accepted file types

    Drive accepts what the administered catalogue lists. Supported files shows the live list; this page carries the default set and the size rules.

  • What Drive makes from your files

    After an upload Drive scans the file, extracts its text and metadata, and for images builds two WebP renditions. Documents render in your browser.

  • Upload a site

    A site is a static HTML bundle with index.html at its root. Choose Upload site, name it, decide on JavaScript, and Drive registers it in Sites.

  • Change a site in plain English

    A site's editor takes a plain-English instruction, makes the edit, shows the result in Preview, and publishes only after validation passes and you arm Publish.

  • Capture a URL

    Capture URL files a request to preserve a web page as evidence. Give the URL, choose a capture profile and a destination, and submit.

  • Create a managed folder

    Choose Create managed folder, give it a name, add an optional description and category, and Drive opens the new folder. New folders start private.

  • Invite people to a managed folder

    Open the folder, choose Invite, pick people, workgroups or collaborations, set Can view or Can edit, choose Share, then choose Done to save.

  • Can view, Can comment and Can edit

    What the three permissions in the share dialog mean, which two you can actually choose, and how a permission on a managed folder reaches its contents.

  • Share a file or folder by link

    Copy link hands out an Evolve link that opens only for the access list. Anyone with the link mints a public link for a file, and expires after 30 days.

  • Rename a managed folder and read its tabs

    Folder settings holds Snapshot, Edit and Delete. Edit changes the name and category; the five tabs are Overview, Sites, Members, Activity and Snapshots.

  • Capture a snapshot of a managed folder

    A snapshot records which revision of every page a folder held at one moment. Capture it from the settings menu; it is a record, not a restore point.

  • Delete a managed folder

    Deleting is permanent and needs you to type the folder's name. It removes the folder, its members and its snapshots; the files themselves stay in Drive.

  • Send a file for review

    Choose Send for review on the item, then name the reviewers and what you expect of each. The review exists only once a reviewer is named.

  • Review a file someone sent you

    My tasks lists what is waiting on you. Open the item, then choose Approve, Request changes, Send back to author or Reject from its actions.

  • Publish an item from a managed folder

    Publish is an action on an item inside a managed folder. Published items appear under Published by me, and Unpublish reverses it.

  • What the Retrieval area shows

    Retrieval lists the items an application manages for retrieval and RAG paths. It is a filtered view of your files, not a place to run a query.

  • Collect files from someone outside Evolve

    Secure Data Intake issues a secure upload link to a named sender. Accepted files are scanned, validated and delivered into a managed folder you choose.

  • Upload failed

    Every upload failure names a message and a recommended action. This page groups the messages by cause and says which ones are worth retrying.

  • File will not open

    Each preview failure states its own reason. This page maps every message to its cause and says whether waiting, retrying or downloading is the fix.

  • Cannot share

    What each failure in the share dialog means: a disabled Done button, a failed save, a recipient who cannot be found, and a link that opens for nobody.

    • Attach a repository to a thread

    Attach up to five GitHub repositories to a thread so the model reads their file listing and README as reference on every message.

  • Use a persona in a thread

    Select the persona control at the top of a thread and choose a persona. Its text is added to the model's instructions on every message you send.

  • Create a persona

    Open Personas in the AI Studio sidebar, select Add Persona, and fill in the role and instructions the model should follow.

  • Connect an MCP server

    Use the plug button next to the message box to add a remote MCP server so the model can reach its tools and data during the thread.

  • Generate an image or a video

    Turn on Image in a thread to get pictures instead of text, or open Media in the sidebar to generate images and videos with size and quality controls.

  • Use your voice in a thread

    The Voice button next to the message box holds two modes: Live Chat, a spoken back-and-forth, and Dictate, which types what you say into the box.

  • Transcribe an audio file

    Choose Transcribe audio from the plus button next to the message box, pick a recording, review the transcript, then insert it into the thread.

  • Find a thread you had before

    Recent threads are listed by date in the left sidebar. For older ones, open All threads and search, filter or sort the full list.

  • Move around a long thread

    From eight messages on, a conversation map appears at the right edge. Open it to jump to any message, and collapse your own prompts to see replies only.

  • Fork a thread

    Select Fork on any message to start a new thread that holds the conversation up to that point, leaving the original untouched.

  • Rename or delete a thread

    Use the More options menu at the top of a thread to rename it or delete it, or delete several at once from the Threads page.

  • Export a thread

    Export a thread as a Word document or a text file, copy it to the clipboard, or copy a link to it, from the More options menu.

  • Run an agent

    Open Agents in the AI Studio sidebar, pick an agent, describe the work, fill in the fields it asks for, and select Start a run.

  • Follow an agent run

    Agent Executions on the Agents page lists every run. Open one to see its steps and outputs, stop it while it is going, or start it again.

  • Token limits in a thread

    Every thread has a token budget set by its model. The counter beside the message box shows how much is used, and the thread stops at the limit.

  • What your requests cost

    The Plans page in the AI Studio sidebar shows what pays for your requests, which limits can stop them, and a history of what you have used.

  • GitHub link cards in a thread

    A GitHub repository, issue or pull request link in a message renders as a card with its state and counts. Other GitHub links stay plain text.

  • A reply stopped before it finished

    A reply that ends early carries a note saying who ended it. The note tells you whether to send again, lower the reasoning level, or change model.

  • No models are available for your account

    When AI Studio offers no model, or refuses the one you chose, the cause is your Account's model policy, your plan, or the model's own limits.

  • A file was not uploaded

    AI Studio refuses a file when it is too large, when the model cannot read that type, or when the upload itself failed. Each case names itself.

    • Add a passkey from Sign In & Security, then select Use a passkey on the sign-in page instead of typing a password.

  • Turn two-factor authentication on or off

    Under Multi Factor Authentication on the Sign In & Security page, select Set up to pair an authenticator app, or Disable to turn it off.

  • Review active sessions and sign out a device

    The Active Sessions table on Sign In & Security lists every signed-in session; select Revoke to end one, or Log out to end the one you are using.

  • Edit your profile

    Open My profile from the avatar menu and edit your photo, display name and About in place; each field has its own Edit control and Save.

  • Change appearance, text size and language

    Theme, motion, text size and language are set from the avatar menu; the Preferences page holds the dark mode switch.

  • Notifications

    Notifications reach you through the bell in the navbar and, if you allow them, as browser alerts; the inbox is not switched on in every environment.

  • What an Account is

    An Account owns your apps, Spaces and data; it sits inside an Organization, and you hold one role in each Account you belong to.

  • Switch between Accounts

    Select your avatar, then Switch organization, and pick the Account and role you want; the page reloads with that membership in effect.

  • The Account administrator role

    An Account administrator manages one Account from Account settings: its name and sign-in methods, its members and roles, its spending limits and its billing.

  • Roles and what they grant

    Your role is the second half of your Account membership. This is every role the interface names, and what a role does and does not decide.

  • Launchpad

    Launchpad is the Evolve home page: your core apps, the rest of the apps installed for this membership, and a route into the App Store.

  • Find and install apps from the App Store

    Open the App Store from the navbar, find the app, and select Install; installed apps then appear on Launchpad for the Account and role you are using.

  • An app is missing

    An app is absent because it is not available to your Account, not installed for your role, blocked by policy, or not released to production yet.

  • What the Releases page shows

    Releases lists production deployments newest first, grouped by day, with the changes under each one filtered to what your Account is entitled to.

  • Check whether Evolve is down

    Select Status in the footer to open the platform status page, which reports availability independently of Evolve itself.

  • Get help and report a problem

    Open Help from the footer or your account menu; send a report with Give feedback or Send feedback, or email evolve@unic.ac.cy.