Review a file someone sent you

Choose My tasks in the left rail, open the item you were asked about, and record your decision from the item's actions: Approve, Request changes, Send back to author or Reject. Approve and Request changes each open a dialog with an optional Comment.

Find what is waiting on you

My tasks lists items currently waiting for your action, described as Open and changes-requested tasks. The columns are Action needed, Name, Assigned, Location and Requested by. Action needed reads Review, Make changes or Approve.

Narrow the list with the tabs All, Review, Make changes and Approve, or with the field labelled Search tasks. The same list appears on Home under the tab Needs my attention.

An empty queue reads No items are waiting for your action.

Record a decision

1. Open the item from My tasks.
2. Open its actions menu.
3. Choose the decision:
   • Approve records your approval.
   • Request changes asks the author for a revision.
   • Send back to author returns the item to draft.
   • Reject closes the review. It records no comment.
4. For Approve and Request changes, add a Comment of up to 2,000 characters. It is optional, and the dialog notes that anything you write there is posted to the file's comments. The prompt reads Add a note for the author (optional) on an approval and Tell the author what needs to change (optional) on a change request.
5. Confirm. The button reads Approving or Sending while it saves.

What the item's status means

Status	Meaning
Draft	Not yet sent for review.
Pending review	Sent, and waiting on reviewers.
Changes requested	A reviewer asked for a revision.
Approved	Approved by the reviewers required.
Rejected	Closed without approval.
Published	Released from its managed folder.

Rows and pills collapse Pending review and Changes requested into In review, and show an unpublished item as Draft. The full value appears on the item's own status panel.

Reading the review panel

The item's status panel shows Status, who created the draft, who requested the review, and, for an approved item, the line The latest version of the file has been approved by all reviewers. Reviewers lists everyone assigned, split into Approved by and Awaiting decision, with a count of how many of the assigned people approved. Versions lists saved revisions and offers Upload new version.

When a decision is not available

A greyed-out decision names its reason. Common ones:

• Send this item for review before recording a decision. No review exists yet.
• you are not assigned as a reviewer on this review and your decision is not counted.
• open review threads must be resolved first before an approval is accepted.
• this review has no assigned reviewers — assign one before deciding.
• the diff evidence is stale — request a new review against the current version.
• Already approved. Send a new revision for review to decide again. or This review was rejected. Send a new revision for review to decide again.
• Your approval is recorded — waiting for another reviewer's approval. Your part is done.

If it did not work

• Couldn't record that decision. means nothing was saved. Try the same decision again.
• Couldn't load tasks. Try refreshing. points at the service. Use Refresh above the list.
• A task that vanished was withdrawn or decided by someone else. Open the item and read its status panel.
• To send something of your own for review, see Send a file for review.