Invite people to a managed folder

Open the managed folder and choose Invite. In the dialog, type a name in the recipient field, choose the result, set the permission, choose Share, then choose Done.

Add a recipient

1. Open the folder from the Managed folders section of the rail or from All managed folders.
2. Choose Invite at the top right. It sits on every tab. The dialog header reads Share managed folder. The same dialog opens from Share in a folder row's actions menu.
3. Type into the recipient field. Its label reads Add people, workgroups, collaborations, or all Evolve users. It is a picker, not an email box: the list below shows matching people with their email address, workgroups with their member count, and collaborations with their participant count.
4. Choose a result. It becomes a removable chip in the field.
5. Set the permission next to the field. The control is labelled Permission for new recipients and starts on Can view. Can edit is the other usable value; Can comment is listed but disabled.
6. Choose Share. The recipient moves into the Who can access list.
7. Choose Done. The button reads Saving while the change is in flight, and the dialog closes when it is saved.

Share stages the row. Done and Copy link are what save it. Closing the dialog any other way discards a staged row.

What you can add

• A person in your Account, matched by name and shown with their email address.
• A workgroup. Everyone in it gets the permission you set. Who belongs to a workgroup is managed in the Workgroups app, not here.
• A collaboration. Everyone in it gets the permission you set.
• All Evolve users, a single row that grants read access to every signed-in Evolve user. Treat it as publishing, not as adding a member.

A Space is not offered as a recipient. A Space owns no folder of its own, so the picker offers the Space's workgroup instead.

When nothing matches, the dialog says No people, workgroups, collaborations, or all Evolve users found.

Change or remove access

Who can access in the same dialog lists everyone who holds access. Each row has its own permission menu, with Remove at the bottom to withdraw the grant. Change a row, then choose Done.

A row whose menu is greyed out came from a grant that cannot be edited in place. Remove it and invite again.

The Members tab is the other view of the same list. It shows Member, Source, Granted and Role, and it can remove access but not change it. Use Remove access there for one row or for a set of checked rows; the confirmation reads This removes the following managed-folder access: and closes with People keep any access they still have through other grants.

If it did not work

• The permission covers the folder and everything in it. Check Can view, Can comment and Can edit before deciding a recipient has too little access.
• A recipient added through a workgroup keeps access as long as they are in the workgroup. Removing the person from the folder's Members tab is not possible for a workgroup row; remove the workgroup grant instead.
• A person who still cannot open the folder may be outside your Account.
• If the dialog reports a failure, see Cannot share.