Publish an item from a managed folder
Publish is an action on an item inside a managed folder. Published items appear under Published by me, and Unpublish reverses it.
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Open an item that lives in a managed folder and choose Publish from its actions. Its status becomes Published, and it appears under Published by me. Unpublish on the same menu reverses it.
Publish
- Open the item. It has to be inside a managed folder; an item in My Drive cannot be published.
- Open the item's actions.
- Choose Publish. It reads Publishing... while it works and confirms with Published.
The same control becomes Unpublish afterwards, reading Unpublishing... while it works and confirming with Unpublished.
What Published by me lists
Published by me lists items that are published, that live in a managed folder, and that you published yourself. The list follows the publication record, not ownership: uploading a file, reviewing it or authoring a change does not put it here.
Publishing does not make an item public. It records a release inside the folder. To give people outside Evolve access to something, use a public link on a site: see Share a file or folder by link.
Where a published item shows
- On the item itself, as the status Published with a line naming who published it.
- In Published by me.
- For a site, through its own public link.
Publishing is not available
The control is greyed out when any of these is true:
- The item is not in a managed folder.
- You hold read access only. The menu explains that publishing requires write access and that you should ask the owner to share the file with write permission.
- The item is an asset inside a site's manifest rather than a file in its own right.
- Another workflow action on the item is still running.
If it did not work
- Couldn't unpublish that item. means the item is still published. Try again.
- A refusal that names write access on the folder is the permission case above. Ask the folder's owner for Can edit.
- Rollback and revoke are not offered on a published item today. Unpublish is the way back.
- For a site, publishing the site's own content is a separate action in its editor: see Change a site in plain English.
Related pages
- Review a file someone sent you — My tasks lists what is waiting on you. Open the item, then choose Approve, Request changes, Send back to author or Reject from its actions.
- Share a file or folder by link — Copy link hands out an Evolve link that opens only for the access list. Anyone with the link mints a public link for a file, and expires after 30 days.
- Upload a site — A site is a static HTML bundle with index.html at its root. Choose Upload site, name it, decide on JavaScript, and Drive registers it in Sites.